Administrative Coordinator

An Administrative Coordinator is responsible for supporting regular office operations, screening phone calls, and scheduling internal meetings. They act as a point of contact for employees and vendors.

Administrative Coordinator vs. Administrative Assistant

An Administrative Coordinator is similar to an Administrative Assistant in that they both provide support for daily office operations. However, the difference lies in their level of responsibility. An Administrative Coordinator has more responsibility for overseeing the administrative tasks in an organization.

Administrator vs. Coordinator

The main difference between an Administrator and a Coordinator is their role in the organization. An Administrator is responsible for managing overall operations of an organization, while a Coordinator is responsible for specific tasks or projects.

Administrative Duties and Responsibilities

Administrative duties and responsibilities may vary depending on the organization. Some common tasks include managing phone calls, scheduling appointments, planning meetings, writing and distributing correspondence, preparing reports, maintaining filing systems, updating office policies and procedures, ordering office supplies, and booking travel arrangements.

The 5 Main Functions of Administration

The five main functions of administration are planning, organizing, staffing, directing, and controlling. These functions are essential for ensuring the smooth operation of an organization.

The 3 Basic Administrative Skills

The three basic administrative skills are communication, organization, and time management. These skills are essential for an Administrative Coordinator to perform their duties effectively.

The 4 Types of Administrator

The four types of administrator are general, financial, administrative, and human resource. Each type of administrator has a different set of responsibilities and skills required for the job.

Example of an Administrative Job

An example of an administrative job is an Administrative Coordinator. They are responsible for managing phone calls, processing and reporting on office expenses, maintaining physical and digital employee records, scheduling in-house and external meetings, distributing incoming mail, managing and ordering office supplies, making travel arrangements, organizing company documents into updated filing systems, and addressing employees' and clients' queries.

Responsibilities

• Manage and route phone calls appropriately
• Process and report on office expenses
• Maintain physical and digital employee records
• Schedule in-house and external meetings
• Distribute incoming mail
• Manage and order office supplies
• Make travel arrangements
• Organize company documents into updated filing systems
• Address employees' and clients' queries (via email, phone or in-person)
• Prepare presentations, spreadsheets, and reports
• Update office policies as needed

Requirements

• Proven work experience as an Administrative Coordinator, Administrator or similar role
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Familiarity with office equipment, like printers and fax machines
• Basic math skills
• Solid time-management abilities with the ability to prioritize tasks
• Excellent verbal and written communication skills
• High school diploma; additional qualification in Office Administration is a plus.